# Buying Refrigerant: A Contractor's Order Checklist

A practical refrigerant ordering checklist: designation, grade, net fill, cylinder arrangement, purchasing documents and delivery details.

Source: https://chillergas.com/resources/buying-refrigerant-checklist
Updated: 2026-09-17

## Start with the exact designation

Use the refrigerant designation confirmed for the equipment by the responsible technician. Similar names or cylinder sizes do not establish interchangeability. Record the full designation, including its suffix, and have the technician resolve any mismatch before ordering.

- Refrigerant designation and equipment application
- Virgin or reclaimed grade
- Net pounds per cylinder and number of cylinders
- Outright, deposit, exchange or customer-owned cylinder

## Compare the same unit of purchase

A per-pound price and a per-cylinder price are different ways to quote the same order. Multiply net pounds by the per-pound rate to compare full-cylinder merchandise totals. Keep cylinder deposits, tax and freight separate. A larger cylinder may change handling and freight needs even when the refrigerant is identical.

## Prepare the account and receiving details

Complete purchasing-document review before the material is needed. Wholesale approval, EPA eligibility, sales-tax resale approval and company credit are separate decisions. For delivery, include the full address, ZIP code, receiving contact and unloading requirements. For pickup, wait for confirmation that the order is ready.

- [Wholesale account setup](https://chillergas.com/wholesale)
- [Shipping and pickup](https://chillergas.com/shipping)

## Keep the order record with the job

Save the order number, product designation, grade and lot references. The product page links the supplied safety data sheet; your fulfilled order links available lot documentation and tracking. If the delivered label or weight differs from the approved order, retain the packaging and contact the team before use.